If moving to a new home isn't difficult enough, moving to a different office building sure is. When you move to a different building, you need to make sure everything is going smoothly. Instead of having a family to worry about, you have an office full of supplies and employees. Not only that, clients and/or customers have to stay happy during the transition as well. If you are nervous about your business' upcoming move, here are some tips to help your transition go smoothly.
Communicate with your IT department
Your IT department is your best friend. Without your computer technicians, your business doesn't run properly. Make sure that your IT department has everything that they need for the transition. If the entire department isn't on board and working together, relocating your computers will be a nightmare.
Keep up your marketing
Even if your company targets consumers that don't need to know your location all of the time, you should still market your move. Many people won't deal with a company with bad customer service, and you can't service customers if they can't find you. Plus, you can take advantage of the situation and use it as a marketing opportunity if anything else. No matter why you moved, tell customers it was for their benefit.
Have your staff do their part
Moving is a great time to do some spring-cleaning. Tell your staff to shred unneeded paperwork, and discard anything they don't need from their office/personal space. Your staff members can pack their own personal property and work areas. It will not only speed up the process, but allow everyone to stay organized.
Keep vital items and paperwork separate
If you have paperwork and/or items that your business cannot function without, make sure it is all packed together and separately. Pack it all in a special box or tote and mark it with a special marker. Do anything that you can do to make sure it sticks out in the crowd and doesn't get lost in the shuffle.
Inspect and maintain all of your electronics
Before you pack up all of your computers, printers, paper shredders, and other electronics that are vital to your business, make sure they're inspected before the big day. Once you get your business unpacked and reorganized, the last thing you want is for your electronics to malfunction. Have someone look them all over before they're packed up, and ensure they're ready to go by the time your move is finished.
Upgrade your ancient electronics
If you have electronics that could seriously use an upgrade, don't bother have them inspected and packed. Use the move as an opportunity to upgrade your office equipment. Dispose of whatever needs to be upgraded before the move, and set your upgrades to show up on or around moving day.
Have an "office warming" party
Your staff isn't going to want to do a bunch of extra, tedious work during the transition. Fun engagements are a great way to boost morale. Send out invites to your office warming party that will take place a week or so after the move. This will let your employees know that their hard work is appreciated and they will be happier to help.
Keep important clients in the loop
If you have clients that make or break your company, you need to make their happiness a priority. Communicate and tell them about the move. If you don't anticipate having any down time, you still need to let them know it's a possibility. Give your clients alternate contact information in case you can't be reached via your usual methods during the move.
Moving a business location is a huge job. If you stay organized, enlist as much help as possible, and make the most of your time, it will be much easier. Dispose of anything you no longer need, and keep your employees and clients happy.
Or course, hiring commercial moving services can make the process go as smoothly as possible. Click here to learn more.